Facilities Coordinator
Kansas City, United States of America
Administration
2301EZ
Working at Lockton
At Lockton, we’re passionate about helping our people achieve their ultimate potential. Our people are curious, action-oriented and always striving to make ourselves and those around us better. We’re active listeners working to ensure understanding and problem solvers developing innovative solutions. If you can see yourself delivering excellent service to clients, giving back to our communities and being a part of our caring culture, you belong here.
Business unit
Lockton Management, LLC
Schedule
Full-time
Job type
Standard
Workplace
In Office
Your Responsibilities
The Facilities Coordinator is a member of the Facilities team and provides facility support services for the Kansas City Campus. The Facilities Coordinator also provides support to the Director of Corporate Real Estate.
- Manage/Maintain Real Estate Lease Database
- Manage Executive Suite Agreements including researching new locations, obtaining quotes, coordinating document review and payments
- Manage the distribution of office lease documents to Legal, Divisional Controllers, and other parties to ensure all information is the most current
- Coordinate with Comms, Licensing, Insurance, Legal, etc., to ensure full communication of office location changes
- Manage/Maintain SpaceIQ and Maintenance Databases along with the Facilities team
- Coordinate daily facilities and property management issues with building property manager, vendors and the Facilities team
- Manage key cards for New Hires and Terminations, deliver forms/cards to HR, and notify Property Management and Parking Management to provide them building access and parking
- Assist with the tracking/managing of associate’s security badges, parking stickers, signage, locator listings and information
- Manage Fitness Center locker assignments, name labels, and usage report
- Run/Distribute monthly gym report, and other reports as requested
- Manage Company Kitchen related issues
- Maintain the 10th floor art locations map and timeline photos
- Manage the distribution of Copier Leases to the appropriate Divisional Controller and KC-Help Desk
- Manage/Maintain documents, including, all paper and electronic files for Real Estate Leases, Copier Leases and Tenant Finish Project invoices
- Review and process invoices, including, all Facilities, Copier, and Tenant Finish Project
Qualifications
Requirements:
- Bachelor's degree in a business-related program or equivalent education and/or experience preferred
- Three to five years of previous administrative support experience required, preferably in Real Estate or Construction environment
- Proficiency in the use of Microsoft Word, Excel, and PowerPoint required
- Strong attention to detail required
- Above average verbal, written, and interpersonal skills to interact with associates at all levels of responsibility, representing Lockton in the highest professional manner
- Organizational and time management skills to prioritize workload and meet deadlines required
Equal Opportunity Statement
Lockton Companies is proud to provide everyone an equal opportunity to grow and advance. We are committed to an inclusive culture and environment where our people, clients and communities are treated with respect and dignity.
At Lockton, supporting diversity, equity and inclusion is ingrained in our values, and we believe that we are at our best when we fully embrace everyone. We strive to cultivate a caring culture that learns from, celebrates and thrives because of our breadth of differences. As such, we recognize that recruiting, developing and retaining people with diverse backgrounds and experiences is vital and enabling our people to thrive personally and professionally is critical to our long-term success.
About Lockton
Lockton is the largest privately held independent insurance brokerage in the world. Since 1966, our independence has allowed us to serve our clients, take care of our people and give back to our communities. As such, our 10,000+ Associates doing business in over 100 countries are empowered to do what’s right every day.
At Lockton, we believe in the power of all people. You belong at Lockton.
How We Will Support You
At Lockton, we empower you to be true to yourself in all that you do. Your success is our success, and we provide opportunities to help you grow and create a rewarding career path, however you envision it.
We are ready to meet you where you are today, and as your needs change over time. In addition to industry-leading health insurance, we offer additional options to support your overall health and wellbeing.
No Agencies Please
Any Employment Agency, person or entity that submits an unsolicited resume to this site does so with the understanding that the applicant's resume will become the property of Lockton Companies, Inc. Lockton Companies will have the right to hire that applicant at its discretion and without any fee owed to the submitting Employment Agency, person or entity. Employment Agencies, who have fee Agreements with Lockton Companies must submit applicants to the designated Lockton Companies Employment Coordinator to be eligible for placement fees.
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