Team Assistant - Lockton Re
London, United Kingdom
003871
Working at Lockton
At Lockton, we’re passionate about helping our people achieve their ultimate potential. Our people are curious, action-oriented and always striving to make ourselves and those around us better. We’re active listeners working to ensure understanding and problem solvers developing innovative solutions. If you can see yourself delivering excellent service to clients, giving back to our communities and being a part of our caring culture, you belong here.
Schedule
Full Time Permanent
Job type
Experienced Professional
Workplace
In Office
Your Responsibilities
Lockton Re helps businesses understand, mitigate, and capitalize on risk. We’re pushing the reinsurance industry forward with smarter solutions that leverage new technologies – delivered by people empowered to do what’s right for clients.
We’re the reinsurance business of Lockton Companies, the world's largest privately-held insurance broker. Fierce independence frees us to deliver an exceptional client service experience, unencumbered by pressure from financial markets, geographical divides or silos, or conflicts of interest between organisational goals and our clients’ needs.
Our clients are at the heart of what we do as a business and so, with the quality of our service and support in mind, we are looking to hire a Team PA to join our busy team.
In this position, you will report into the Executive Assistant providing seamless administration support to the Retrocession and Property Specialty reinsurance broking team. We are a busy, fast‑paced team often operating to tight deadlines and constantly shifting priorities. Our success comes from our flexibility, adaptability, and willingness to support one another, ensuring we consistently deliver high‑quality results regardless of the challenge.
We are seeking a Team PA who is focused, enjoys collaboration, is proactive, and who can help us continue to perform at our best in an ever‑evolving environment.
Support the Retrocession and Property Specialty broking team, providing additional support to executive team members as directed, to ensure that company goals and objectives are accomplished and that operations run efficiently.
Manage diary coordination, scheduling, and meeting preparation for the Retrocession and Property Specialty Senior brokers.
Arrange travel bookings (flights, visas, accommodation, transport).
Prepare market and client schedules for international conferences, and trips to various territories (Bermuda, Europe, and USA).
Maintain Gifts & Entertainment Register, ensuring appropriate signoffs to avoid breaches, and submit monthly logs with approvals to the Operations Team.
Process expense reports accurately and in a timely manner.
Assist in the planning and execution of team events and internal training sessions.
Ensure a smooth and professional client experience (check meeting rooms in advance of client meetings, greet clients, order catering, book AV, register guests etc).
Provide basic cover for EA when needed and assist with ad‑hoc admin tasks.
Develop an understanding of the Retrocession and Property Specialty team to support day‑to‑day admin tasks more effectively.
Qualifications
Given the nature of this role, the successful candidate will have previous experience in a corporate environment in an administrative position.
- Highly organised with the ability to multi-task, co-ordinate, and prioritise own workload.
- Ability to work in a fast-paced environment, using own initiative to get things done, without compromising accuracy.
- Professional and friendly communication skills, and confidence engaging with colleagues and clients.
- Ability to exercise judgment and discretion to handle confidential information appropriately.
- Proactive mindset and a flexible team player, willing to adapt to changes and keen to embrace new challenges.
- Strong Microsoft Office skills (including Teams, SharePoint).
- Excellent written and verbal communication skills.
- Willingness to learn and further develop existing skills.
Equal Opportunity Statement
Lockton Companies is proud to provide everyone an equal opportunity to grow and advance. We are committed to an inclusive culture and environment where our people, clients and communities are treated with respect and dignity.
At Lockton, supporting diversity, equity and inclusion is ingrained in our values, and we believe that we are at our best when we fully embrace everyone. We strive to cultivate a caring culture that learns from, celebrates and thrives because of our breadth of differences. As such, we recognize that recruiting, developing and retaining people with diverse backgrounds and experiences is vital and enabling our people to thrive personally and professionally is critical to our long-term success.
About Lockton
Lockton is the largest privately held independent insurance brokerage in the world. Since 1966, our independence has allowed us to serve our clients, take care of our people and give back to our communities. As such, our 13,100+ Associates doing business in over 155 countries are empowered to do what’s right every day.
At Lockton, we believe in the power of all people. You belong at Lockton.
How We Will Support You
At Lockton, we empower you to be true to yourself in all that you do. Your success is our success, and we provide opportunities to help you grow and create a rewarding career path, however you envision it.
We are ready to meet you where you are today, and as your needs change over time. In addition to industry-leading health insurance, we offer additional options to support your overall health and wellbeing.
No Agencies Please
Any Employment Agency, person or entity that submits an unsolicited resume to this site does so with the understanding that the applicant's resume will become the property of Lockton Companies, Inc. Lockton Companies will have the right to hire that applicant at its discretion and without any fee owed to the submitting Employment Agency, person or entity. Employment Agencies, who have fee Agreements with Lockton Companies must submit applicants to the designated Lockton Companies Employment Coordinator to be eligible for placement fees.
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