Executive Assistant
Los Angeles, California, United States of America
Administration
24025T
Working at Lockton
At Lockton, we’re passionate about helping our people achieve their ultimate potential. Our people are curious, action-oriented and always striving to make ourselves and those around us better. We’re active listeners working to ensure understanding and problem solvers developing innovative solutions. If you can see yourself delivering excellent service to clients, giving back to our communities and being a part of our caring culture, you belong here.
Business unit
West Series
Salary
$85,000-$100,000
Schedule
Full-time
Job type
Standard
Workplace
Hybrid
Your Responsibilities
Position responsibilities
• Provide sales support, including interaction with and assisting clients via telephone or in-person.
• Arrange complex travel and maintain records, itineraries, and travel credits.
• Conducts research on behalf of the executive and initiates processes to manage projects.
• Prepare a variety of correspondence, reports, spreadsheets, and other documents ensuring proper format, grammar, spelling, and punctuation.
• Answer incoming calls, screen calls, answer questions, refer callers to appropriate associates, or take messages.
• Manage and maintain calendars. Schedule and arrange internal and external meetings, appointments, and special events. Arrange for meeting rooms, food/beverages, lunch reservations, etc., as necessary.
• Monitor and manage email as requested.
• Responsible for all-expense report-related activities, such as receipt collection and follow-up, preparation and submission of expense reports, and corporate credit card billing reconciliation.
• Uses discretion and independent judgment in facilitating the executive’s activities and maintaining confidentiality.
• Coordinate and manage special events as requested.
• Update Associate Directory and client/prospect database.
• Attend meetings as requested, prepare agendas, take minutes, and distribute meeting materials as required.
• Attend staff meetings, department meetings, education workshops, and social functions as requested.
• Perform other work-related duties as assigned.
Qualifications
Position qualifications
• Bachelor's degree in a business-related field or equivalent education and/or experience required
• A minimum of five year’s administrative support experience preferred
• Proficiency in the use of Microsoft Word, Excel, and Outlook required
• Strong attention to detail required
• Strong internal and external customer service skills, along with the ability to develop good relationships
• Organizational and time management skills to prioritize workload and meet time-sensitive deadlines required. Must be able to work under pressure and time constraints. Must be results-oriented with the ability to change priorities as needed
• Must have strong verbal, written, and interpersonal skills to interact with clients, project team members, and associates at all levels of responsibility, representing Lockton in the highest professional manor
• Must have the ability to work independently, along with a strong ability to use good judgment in recognizing scope of authority and urgency
• Ability to travel by automobile and aircraft and be away from home more than one day and night
• Legally able to work in the United States
This position may be eligible for annual discretionary bonus consideration.
Equal Opportunity Statement
Lockton Companies is proud to provide everyone an equal opportunity to grow and advance. We are committed to an inclusive culture and environment where our people, clients and communities are treated with respect and dignity.
At Lockton, supporting diversity, equity and inclusion is ingrained in our values, and we believe that we are at our best when we fully embrace everyone. We strive to cultivate a caring culture that learns from, celebrates and thrives because of our breadth of differences. As such, we recognize that recruiting, developing and retaining people with diverse backgrounds and experiences is vital and enabling our people to thrive personally and professionally is critical to our long-term success.
About Lockton
Lockton is the largest privately held independent insurance brokerage in the world. Since 1966, our independence has allowed us to serve our clients, take care of our people and give back to our communities. As such, our 10,000+ Associates doing business in over 100 countries are empowered to do what’s right every day.
At Lockton, we believe in the power of all people. You belong at Lockton.
How We Will Support You
At Lockton, we empower you to be true to yourself in all that you do. Your success is our success, and we provide opportunities to help you grow and create a rewarding career path, however you envision it.
We are ready to meet you where you are today, and as your needs change over time. In addition to industry-leading health insurance, we offer additional options to support your overall health and wellbeing.
No Agencies Please
Any Employment Agency, person or entity that submits an unsolicited resume to this site does so with the understanding that the applicant's resume will become the property of Lockton Companies, Inc. Lockton Companies will have the right to hire that applicant at its discretion and without any fee owed to the submitting Employment Agency, person or entity. Employment Agencies, who have fee Agreements with Lockton Companies must submit applicants to the designated Lockton Companies Employment Coordinator to be eligible for placement fees.
Similar Vacancies
View allLife at Lockton
November 1, 2024
October 30, 2024
October 15, 2024
October 14, 2024