Office Services Coordinator
St. Louis, Missouri, United States of America
Administration
2501H1
Office Services Coordinator
St. Louis, Missouri, United States of America
Administration
2501H1
Working at Lockton
At Lockton, we’re passionate about helping our people achieve their ultimate potential. Our people are curious, action-oriented and always striving to make ourselves and those around us better. We’re active listeners working to ensure understanding and problem solvers developing innovative solutions. If you can see yourself delivering excellent service to clients, giving back to our communities and being a part of our caring culture, you belong here.
Business unit
Midwest Series
Salary
$50,000-$60,000
Schedule
Full-time
Lockton Benefits Offerings
Click Here
Workplace
In Office
Your Responsibilities
Position Summary
The Office Services Coordinator position is a highly active, mobile, dynamic, on-site role requiring a versatile “jack of all trades” who thrives in a fast- paced environment. This individual must be able to think quickly, work independently and manage multiple responsibilities with efficiency and professionalism. The ideal candidate is a team player and problem solver with strong organizational, customer service, and time management skills. This role also serves as a backup position for reception and print services. Office or reception experience is preferred, as well as proficiency in Microsoft Office Suite. A can-do attitude and a passion for excellent customer service is a must.
Essential Duties & Responsibilities
Hospitality supplies and services:
- Manage inventory of hospitality supplies in kitchen and café areas, coordinate timely orders and deliveries with vendors.
- Assist with meeting preparation and cleanup, monitor room schedules and respond to hospitality requests via team mailbox.
- Maintain meeting rooms and shared spaces to ensure a welcoming environment for Associates and guests.
- Monitor condition of office appliances, perform basic cleaning and maintenance and coordinate service calls as needed.
Office Supplies
- Manage inventory and ordering of office supplies across all areas. Place orders regularly to maintain optimum quantities of essential items. Maintain relationships with office supply and hospitality vendors to ensure competitive pricing and reliable service.
- Organize supply rooms to maximize space and accessibility for Associates. Ensure supply rooms are kept neat and organized to promote a pleasant and productive work area.
- Respond to supply requests as needed and ensure timely fulfillment.
- Track expenses for supplies and hospitality needs.
New Associate Welcome:
- Track new hire announcements and coordinate tech delivery with IT department.
- Assist with employee onboarding by preparing desk setups and welcome materials.
Prepare new Associate workstation by ensuring desk labeling, Welcome sign and technology are in good working order.
Additional Responsibilities as needed
- Assist Print Services team with internal printing/binding requests (Typically 1-5 requests day)
- Provide phone coverage during breaks and PTO
- Maintain facility oversight and submit maintenance requests as needed
- Monitor reception desk and lobby entrance during coverage periods
Qualifications
Qualifications:
- Prior experience in office coordination, hospitality, or front desk support preferred
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, etc.)
- Excellent communication and interpersonal skills
- Ability to lift and move light to moderately heavy items (up to 40 lbs)
- Strong attention to detail and organizational abilities
Compensation and Benefits
Lockton Companies LLC is committed to offering competitive pay and benefits and complies with all relevant state/local pay transparency laws. The entry base salary offered for this opportunity may vary, and is contingent upon candidate education, skills, abilities, essential competencies, experience, professional designations, unique qualifications, and geographic location.
Performance Bonus: This role may be eligible for an annual performance bonus, based upon the financial performance of the organization and the individual contributions of the Associate.
Check out Lockton Benefits Offerings Here
Equal Opportunity Statement
Lockton Companies is proud to provide everyone an equal opportunity to grow and advance. We are committed to an inclusive culture and environment where our people, clients and communities are treated with respect and dignity.
At Lockton, supporting diversity, equity and inclusion is ingrained in our values, and we believe that we are at our best when we fully embrace everyone. We strive to cultivate a caring culture that learns from, celebrates and thrives because of our breadth of differences. As such, we recognize that recruiting, developing and retaining people with diverse backgrounds and experiences is vital and enabling our people to thrive personally and professionally is critical to our long-term success.
About Lockton
Lockton is the largest privately held independent insurance brokerage in the world. Since 1966, our independence has allowed us to serve our clients, take care of our people and give back to our communities. As such, our 13,100+ Associates doing business in over 155 countries are empowered to do what’s right every day.
At Lockton, we believe in the power of all people. You belong at Lockton.
How We Will Support You
At Lockton, we empower you to be true to yourself in all that you do. Your success is our success, and we provide opportunities to help you grow and create a rewarding career path, however you envision it.
We are ready to meet you where you are today, and as your needs change over time. In addition to industry-leading health insurance, we offer additional options to support your overall health and wellbeing.
No Agencies Please
Any Employment Agency, person or entity that submits an unsolicited resume to this site does so with the understanding that the applicant's resume will become the property of Lockton Companies, Inc. Lockton Companies will have the right to hire that applicant at its discretion and without any fee owed to the submitting Employment Agency, person or entity. Employment Agencies, who have fee Agreements with Lockton Companies must submit applicants to the designated Lockton Companies Employment Coordinator to be eligible for placement fees.
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